The International Controller Association e.V. (ICV) is an internationally oriented network of people involved in controlling. Founded in 1975 by graduates of the CA Akademie AG (CA), the association has shaped controlling in the German-speaking world. Since then, ICV and CA have maintained a joint address pool. This is now operated in "Joint Controlling" in accordance with Art. 26 EU-DSGVO and is processed exclusively by employees of the two cooperation partners. ICV and CA have contractually agreed on the cooperation in accordance with Art. 26 EU-DSGVO and in particular have regulated the competencies and responsibilities of both contractual partners. No data will be passed on to third parties for further use.
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Registration for membership and events of the ICV
If you register online, by phone, fax or mail for membership or for an event of the ICV, we collect and store the requested data and pass them on to the below mentioned institutions for the fulfillment of the contract, as far as it is necessary for the membership and the preparation and realization of the event.
For acceptance as a member, we require the title, first name and surname, date of birth, private and/or company address, telephone, e-mail, the delivery address for receiving Controller Magazine and FINANCE Magazine, the billing address, as well as the date of admission to membership, for service fulfillment and for direct communication with you.
Voluntary details are title, fax, mobile, function, interest in the working group. Often the applications for membership are made by third parties of the employer of the prospective members, who are thus also our contractual partners. For the communication with the employers we therefore also collect a so-called "booking contact" as well as a "billing contact".
To register for events, we need the title, first and last name, company, address, telephone, email and the information whether an ICV membership exists. We also need this information for the fulfillment of services and for direct communication with you. Often the registrations for events are made by third parties of the employer, who are therefore also our contractual partners. For communication with these third parties, we therefore also collect a so-called "booking contact" and a "billing contact". Voluntary details are function, department, comment field. The communication with your employer will be in the form as indicated when booking the event.
We store this mandatory data as well as the data voluntarily provided to us on our own server in Wörthsee (Federal Republic of Germany) for the purpose of providing our contractual services in accordance with Art. 6 Para. 1 lit. b EU-DSGVO. For maintenance and to guarantee security, we work with external service providers who are based in the Federal Republic of Germany or Switzerland; or on servers that meet the requirements of the Privacy Shield Agreement and are therefore subject to the EU-DSGVO and German data protection law.
Member directory in the password-protected web area
In order to achieve the association's goals according to the statutes (§2 Purpose) and thus to provide our contractual services according to Art. 6 para. 1 lit. b EU-DSGVO, the first and last name, company, zip code and place, email, date of entry, working group of the members are deposited. This registration can be objected to at any time by sending an email with your revocation to firstname.lastname@example.org.
Implementation of events of the ICV
We use the data you have provided us with as follows to carry out the events for which you have registered:
- If hotel bookings are made by the ICV, the hotel will receive a list of participants for processing the hotel services between participants and hotel. The list contains the names, company, postal code and location of the participants.
- The person organizing the event will receive a list of participants containing the first and last names of the participants, function and address of the registering organization. This serves as preparation for the group of participants.
- An important part of our events is the networking and exchange of experience between the participants. For this reason, the participants will receive a list of all participants of an event on site, which contains the following data - first and last name, function, company name and location.
- For the follow-up of the event, information will be sent to the participants via email if necessary.
After termination of the ICV membership
The data collected by us for membership will remain stored even after the membership has ended. On the one hand, this applies to the data required for accounting purposes in accordance with Art. 17 Para. 3 lit. b EU-DSGVO, which is subject to the statutory storage regulations. On the other hand, this concerns the information that a membership existed and that there are interruptions of the membership, in case it is reactivated later. There is also the change from personal membership to corporate membership and vice versa, for which the data is also kept.
Following the events of the ICV
The data collected by us for the event will remain stored after the event. On the one hand, this applies to the data required for accounting purposes in accordance with Art. 17 Para. 3 lit. b EU-DSGVO, which is subject to the statutory storage regulations. On the other hand, this concerns the information about which event a certain person attended or cancelled with us. This enables us to issue participation confirmations in the sense of personal qualification certificates (further education and training), if this is desired by participants - even long after the end of an event, e.g. if a certificate is lost.
The personal data stored by us will be deleted, unless the above-mentioned reasons no longer prevent this. This concerns the deletion after the end of the legal retention periods or the deletion of the booking history after 40 years, which corresponds to the usual customer training cycle.
Information about our services
In addition, we use some of the data you provide us with (name, e-mail address, postal address) to protect our legitimate interests in accordance with Art. 6 Para. 1 letter f EU-DSGVO and/or in accordance with Art. 6 Para. 1 letter a EU-DSGVO on the basis of your consent beyond the date of the event or membership you have booked, in order to inform you by post, e-mail or telephone about our range of services and other specialist content, further training events, publications.
For this purpose, we may also use external service providers, such as lettershops or newsletter senders in Germany, which we have contractually committed to in accordance with the data protection regulations under Art. 28 EU-DSGVO.
You have the possibility to object to the use of your data for these purposes at any time by sending an email with your revocation to email@example.com. In this case, we will immediately stop sending you further information and limit or completely block the use of your data for these purposes to the types of purchases you have requested.
Working groups / Member administration
As an ICV member you can participate in one or more working, professional or industry groups. If you inform us of this wish, the responsible delegates / working group leaders will receive the data given to us according to the application for membership for direct contact with you. The delegates and working group leaders are honorary ICV functionaries and are bound to data secrecy according to Art. 5 EU-DSGVO.
Interest in ICV without booking an event / without ICV membership
If you have provided us with your postal and/or e-mail address in order to receive information about our range of services (e.g. by ordering our newsletter, requesting information or ordering from our range of literature), we will use this data to protect our legitimate interests in accordance with Art. 6 Para. 1 lit. f EU-DSGVO and / or based on your consent in accordance with Art. 6 Para. 1 lit. a EU-DSGVO.
You have the opportunity to object to the use of your data for these purposes at any time by sending an e-mail with your revocation to firstname.lastname@example.org. In this case, we will immediately stop sending you further information and limit or completely block the use of your data for these purposes to the types of purchases you have requested.
In addition, we use personal data of which we have obtained knowledge from generally accessible sources to protect our legitimate interests in accordance with Art. 6 Par. 1 lit. f EU-DSGVO.
You have the possibility to object to the use of this data at any time by sending an e-mail with your revocation to email@example.com. In this case, we will immediately stop sending you further information and completely block the use of this data.
Visiting our website
The security measures include in particular the encrypted transmission of data between your browser and our server according to the HTTPS protocol (SSL encrypted, algorithm RSA-AES 256).
Google will use this information on our behalf to evaluate the use of our website by users, to compile reports on the activities within this website and to provide us with further services associated with the use of this website and the use of the Internet. The processed data can be used to create pseudonymous user profiles of the users.
We only use Google Analytics with activated IP anonymization. This means that the IP address of the user is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transferred to a Google server in the USA and shortened there. The IP address transmitted by the user's browser is not merged with other Google data.
Alternatively, you can deactivate Analytics using our deactivation function.
Disable Google Analytics for https://www.icv-controlling.com/ now
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A cookie is set for you, which tells Google that you do not want to be tracked by Analytics.
For more information about Google's use of data for advertising purposes, as well as opt-out and opt-in options, please visit the Google websites: https://www.google.com/intl/de/policies/privacy/partners/("Google's use of data when you use our partners' websites or apps"), http://www.google.com/policies/technologies/ads("Use of data for advertising purposes"), http://www.google.de/settings/ads("Manage information that Google uses to serve ads to you") and http://www.google.com/ads/preferences/("Determine which ads Google shows you").
Among the Google marketing services we use is the online advertising program "Google AdWords". In the case of Google AdWords, each AdWords customer receives a different "conversion cookie". Cookies can therefore not be tracked through the websites of AdWords customers. The information collected through the cookie is used to compile conversion statistics for AdWords customers who have opted in to conversion tracking. AdWords advertisers learn the total number of users who clicked on their ad and were redirected to a page with a conversion tracking tag. However, they do not receive information that personally identifies users.
We raise on the basis of our legitimate interests within the meaning of Art. 6 para. 1 lit. f. DSGVO data about every access to the server on which this service is located (so-called server log files). The access data includes the name of the accessed website, file, date and time of access, transferred data volume, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited site), IP address and the requesting provider. For security reasons (e.g. to clarify misuse or fraud), log files are stored for a maximum of 30 days and then deleted. Data whose further storage is required for evidentiary purposes are excluded from deletion until the respective incident has been finally clarified.
Information about cookies
Cookies are information that is transferred from our web server or web servers of third parties to the web browsers of the users and stored there for later retrieval. Cookies can be small files or other types of information storage that are downloaded to the computer or mobile device. The online offers recognize a later visit and the corresponding visit paths in order to facilitate the use of the pages and to make them more individual.
We use the following cookies:
Permanent cookies, which remain stored on devices even after closing the browser. Each visit to the website activates them again. This makes it possible to recognize recurring visits (e.g. to save your login status or to enable the booking function and thus the use of our online offer at all). A randomly generated unique identification number, a so-called session ID, is stored in a permanent cookie. In addition, a cookie contains information about its origin and the storage period. These cookies cannot store any other data. Permanent cookies are deleted after a specified period of time or when you log out.
Third-party cookies, which are stored, for example, by companies for the analysis of websites in order to provide us with information about the number and duration of visits to the online offer.
Cookies and their setting options
Cookies enable the efficient and individual use of all functions of our online offers. Without cookies some functions and offers are not available.
Most browsers offer various options for protecting your privacy. Deactivating cookies means that it is not possible to save new cookies. It does not prevent previously set cookies from continuing to work on the device until all cookies have been deleted in the browser settings. The help function of the browser or the operating instructions of the end device describe an individual administration of the cookie settings. In addition, company-specific settings may be regulated by guidelines.
Third party services and content
The following presentation offers an overview of third-party providers and their contents, along with links to their data protection declarations, which contain further information on the processing of data and, in some cases already mentioned here, the possibility to object (so-called opt-out):
Our online services may use functions of the Facebook network. We use on the basis of our legitimate interests (i.e. interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 para. 1 lit. f. DSGVO) social plugins ('plugins') of the social network facebook.com, which is operated by Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland ('Facebook'). The plugins can display interaction elements or content (e.g. videos, graphics or text contributions) and can be recognized by one of the Facebook logos (white "f" on colored background). The list and appearance of the Facebook social plugins can be viewed here: https://developers.facebook.com/docs/plugins/.
Facebook is certified under the Privacy Shield Agreement and thus offers a guarantee to comply with European data protection law (see https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active).
When a user calls up a function of this online offer that contains such a plugin, his device establishes a direct connection with the Facebook servers. The content of the plugin is transmitted by Facebook directly to the user's device and integrated into the online offer by the user. User profiles can be created from the processed data. We therefore have no influence on the extent of the data that Facebook collects with the help of this plugin and therefore inform the users according to our state of knowledge.
By integrating the plugins, Facebook receives the information that a user has called up the corresponding page of the online offer. If the user is logged in to Facebook, Facebook can assign the visit to his or her Facebook account. When users interact with the plugins, for example, by pressing the Like button or posting a comment, the corresponding information is transmitted directly from your device to Facebook and stored there. If a user is not a member of Facebook, it is still possible for Facebook to find out his or her IP address and store it. According to Facebook, only an anonymized IP address is stored in Germany.
The purpose and scope of the data collection and the further processing and use of the data by Facebook, as well as the relevant rights and setting options to protect the privacy of users, can be found in the Facebook data protection information: https://www.facebook.com/about/privacy/.
If a user is a Facebook member and does not want Facebook to collect data about him or her via this online offer and link it to his or her membership data stored on Facebook, he or she must log out of Facebook and delete his or her cookies before using our online offer. Further settings and objections to the use of data for advertising purposes are possible within the Facebook profile settings: https://www.facebook.com/settings?tab=ads or via the US site http://www.aboutads.info/choices/ or the EU site http://www.youronlinechoices.com/. The settings are platform-independent, i.e. they are adopted for all devices, such as desktop computers or mobile devices.
Our website may include features and content from the Instagram service (Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA). This may include, for example, content such as images, videos, text, and buttons that allow users to express their favorites with respect to the content to the authors, or they may subscribe to such content. If the users are members of the Instagram platform, Instagram is able to assign the access to the aforementioned content and functions to the user profiles there. http://instagram.com/about/legal/privacy/.
Plugins, that collect personal data
- Registration/Login (Used to access member restricted areas).
Collection of: Salutation, title, first name, last name, membership number, language, email, personal password
Stores cookie for www.icv-controlling.com (fe_typo_user) for implementation of access control
- E-News Registration: Your data will be stored at Newsletter2Go: Salutation, first name, last name, email address (www.newsletter2go.de)
Plugins that could possibly log the IP address of the user:
- Non-personalized ads at Mirando
- Twitter widget on https://www.icv-controlling.com/de/news.html, integrated as iframe of Twitter (www.twitter.com), (server location worldwide)